Demo contact

BellWether Blog

Decentralize out of control purchasing to now controlled centralized purchasing

"Bellwether has eliminated the paper in purchasing and allowed us go from decentralized out of control purchasing to centralized purchasing and invoice processing. This has reduced cost and provided us a clear picture of accruals."

Ben Belflower, Reporting & Analysis Manager, Aramark

Blog

Eprocurement: Reducing Documentation

Electronic public procurement, also known as eprocurement, is the use of electronic transaction and communication by government organizations and other public institutions. This is essential when purchasing services and supplies or tendering for civic works. Eprocurement is often done with a software application that includes facets for complex auctions and supplier management. It also offers a set of web-based devices that give procurement suppliers and professionals a chance carry out the strategic activities of the procurement lifecycle online. These tactical activities include requirements definition, negotiation, tendering, award, supplier performance and contract management.

Eprocurement helps in improving the competence of the purchase process and reduces the cost involved in conventional buying. Therefore, it helps in reducing documentation. It also makes the life of SMEs simple, as the procedure becomes cheaper and easier than using paper. SMES can easily recognize opportunities relevant for them and thus, can expand their company opportunities. 

A widespread support of this service is self-declarations wherein only the winning bidder are required to submit multiple documents and certificates which can prove their status. The pointing authorities must accept self-declarations of compliance from suppliers. Through this, the cost of authorities and suppliers is reduced. It also encourages SMEs and a large competition.  Eprocurement includes the need to change this within two years of transposition deadline.

Most government institutions encourage rapid take-up of eprocurement. Their main purpose is to reap benefits while seeking deadlines and rules which are also realistic and practical. In addition, another method that helps in reducing documentation is through cloud-based purchasing software. With this, public organizations no longer need to waste their money and effort.

Eprocurement is often employed in buying less inexpensive and small items like office stationery. This traditional approach is still preferred for costlier products like complex engineering machinery. However, companies are continuously identifying the advantages of web sourcing. Online products procurement assists institutions to outline optimized plans for handling the supply chain. The advantages of eprocurement does not only include saving money. It is also a means of simplifying the whole procedure.

The optimized plans can be communicated instantly to suppliers, thereby reducing wastages and costs often involved in the supply chain. Other benefits of this eprocurement are reduction of overheads like effective control of inventories, purchase agents and development of the manufacturing cycle.

If you are using eprocurement for reducing documentation, it would be easy for you to make a single point of contract for all your accessory purchases and wireless devices. Through this, you will also be able to initiate centralized control as you offer greater visibility into your company wireless device setting. This can help in enhancing your management support for the rise of complex wireless machine portfolio. The eprocurement information integrated with an asset and expense management software tool is vital for the extensive optimization and life-cycle development of your wireless device inventory.

The benefits of reduction documentation method are practiced and known by millions of people.  With this, they can finalize everything without spending more time, money and effort. So, start making the right decision and get the fullest benefits of eprocurement now!

February 5, 2013
0 comments
BY Bellwether
watch the video

Connect with BellWether

Feel that tingling in your fingers? That's the magnetic urge to contact us!

  • Give Cathy a Call

    Call Bellwether Sales at
    1-866-698-1398

  • Send Cathy a Message

    Fill out a form and we will get back to you

  • Take a Live Tour

    See how Bellwether Software works