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Decentralize out of control purchasing to now controlled centralized purchasing

"Bellwether has eliminated the paper in purchasing and allowed us go from decentralized out of control purchasing to centralized purchasing and invoice processing. This has reduced cost and provided us a clear picture of accruals."

Ben Belflower, Reporting & Analysis Manager, Aramark

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How to Prevent Procurement Fraud, Part 2

Procurement fraud may be one of the more perplexing frauds to explore; there are various  ways it can be committed and when examining it, all alternatives should be explored, but may not be recognized. A basic definition of procurement fraud may be ‘fraud inside the procurement lifecycle of an item or administration, not disregarding long haul support contracts’. The Office of the Deputy Prime Minister (ODPM) characterizes procurement in a different way. The definition states that the methodology of ‘procuring products, works and administrations, coating both the procurement from alternate gatherings and from in-house suppliers. Numerous frauds succumb to the standard of procurement fraud as most organizations acquire items or administrations through some manifestation of procurement activity.

In our previous post on procurement fraud we explored 3 fraud prevention techniques so we want to continue that theme in this post.

Given underneath are 3 steps of procurement fraud prevention:

  • Whistleblower Hotline – Sarbanes-Oxley manages that organizations create private reporting systems for workers. The ACFE, or Association of Certified Fraud Examiners, reports that fraud is a great deal less averse to be discovered by a tip from workers than from interior or outside reviews.
  • Background checks – Assuming that a $90,000-a-year I.T. chief comes to work in a $50,000 vehicle, as purportedly did some of the men in the ERCOT (Elecric Reliability Counsil of Texas) case, or lives in a multimillion-dollar house, it can be a piece of information that the lifestyle doesn’t line up with said director’s accounts and should warrant more in depth background checks.
  • Reinforcement from management that fraud will not be tolerated – Assuming that you have not experienced substantial fraud losses recently, take out what’s called representative contemptibility fraud protection. Italian restaurant, Bucca de Beppo, which had such a strategy set up preceding its fraud issues, has recouped much of what it lost. Rich Erstad, the organization’s general guidance says that they were blessed and had a responsive bearer. Meiners says that in seeking this sort of arrangement, organizations need to answer 40 to 50 inquiries regarding what sorts of budgetary controls and techniques they have set up. Meiners further demonstrates that regardless of the possibility that an organization says it would like to take the protection, we urge them to react to the inquiries. It compels an organization to contemplate the courses in which it’s powerless.

Obviously, the greater part of these measures taken together can’t make your association bulletproof. As per Karen Schnatterly, a white-collar-crime master at the University of Minnesota’s Carlson School of Management, there are continually set to be savvy individuals, who are all ready to discover methods for getting in under the radar. But in the event that the lately defrauded organizations had embraced the 6 fraud prevention techniques we’ve highlighted, they all would have had a much better chance of evading the hit that took them into the headlines.

 

Bellwether.livedemo

January 28, 2014
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BY Bellwether
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