Demo contact

BellWether Blog

Decentralize out of control purchasing to now controlled centralized purchasing

"Bellwether has eliminated the paper in purchasing and allowed us go from decentralized out of control purchasing to centralized purchasing and invoice processing. This has reduced cost and provided us a clear picture of accruals."

Ben Belflower, Reporting & Analysis Manager, Aramark

Blog

Procurement Rules Focus on How to Buy

Procurement is the buying activity on behalf of an organization and other companies. The type of products and services that are purchased differ depending on the business. However, the purchasing process is often similar. Procurement experts know how essential it is to have an agreed and appropriate strategy. With this, it would be easy for them to know how they will meet the needs of their business.  This is often of particular importance when you need to establish a breakthrough in cost reductions or when there is a risk of long-term shortage of the purchased item. However, not every purchase warrants the investment of effort and time to enhance a bespoke strategy. You also need to use an approach known as supply positioning.

As a purchasing manager, you are responsible for the purchase and acquisition of materials by companies. It means procuring everything from lumber used to establish a house, computers used by employees to materials used to produce items. It is also your duty to understand the needs of the company, ensuring that the purchased items adhere to the company’s policies in dealing with vendors or suppliers.  

To ensure that everything will go in order, you should know the different procurement rules. The process of acquisition of services and goods require raw materials or for operational purposes. It also involves buying commodities and quantity and quality checks. In most cases, suppliers are pre-determined and listed by the procuring company. This allows them to make the procedure smoother and that promotes an excellent business relationship between the supplier and the buyer.

Every purchasing manager should know how to buy their needed goods and services.  In most cases, procurement will happen through tendering or bidding. During this process, procurement is a formalized and staged process where a certain number of suppliers will give their services to a particular number of requesters. At first, the pre-qualifying questionnaire will be sent to every interested supplier. This questionnaire contains questions that regard the suitability of the supplier in providing what the clients are looking for. The questions also regard the efficiency, types of products and services they offer and size of the company. Then, you have to choose a small group of companies from these qualifying questionnaires.  You will also be requested to send a proposal to the suppliers. This proposal is a specific documentation that explains the goods and services to be delivered. 

Understanding the concept of how to buy vs what to buy is very essential as far as procurement is concerned. With this, it would be easy for you to decide which to depend on. You can also meet the needs of your company and have a chance to beat all your competitors. Like other transactions, make sure that you examine your preferred procuring company. This can help in identifying how effective and reliable they are.

Upon knowing how to buy your needed products and services for the company, you will experience its maximum benefits. So, start using your skills and knowledge about procurement and be an effective purchasing manager now! 

February 7, 2013
0 comments
BY Bellwether
watch the video

Connect with BellWether

Feel that tingling in your fingers? That's the magnetic urge to contact us!

  • Give Cathy a Call

    Call Bellwether Sales at
    1-866-698-1398

  • Send Cathy a Message

    Fill out a form and we will get back to you

  • Take a Live Tour

    See how Bellwether Software works