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Decentralize out of control purchasing to now controlled centralized purchasing

"Bellwether has eliminated the paper in purchasing and allowed us go from decentralized out of control purchasing to centralized purchasing and invoice processing. This has reduced cost and provided us a clear picture of accruals."

Ben Belflower, Reporting & Analysis Manager, Aramark

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What are Three Keys to Procurement?

In simple terms, procurement management is a process by which a business buys resources that it would need to operate. This is the basic input that would be received by all the businesses, no matter their niche, industry or economical sector. The purchasing process has to be very transparent and equally effective so that the businesses can handle their basic inputs and manage them properly in favor of great outputs. Procurement does not depend on the size of the business. Therefore, you must always make sure that you are handling all your business processes well and taking adequate financial measures to manage your company.

Procurement management involves several benefits. First of all, the process would become streamlined and help the managers in understanding business input behaviors, their supply chains, developing forecasting techniques and making better products that would satisfy the customers. Here are three key elements that make the process of procurement even more important for an organization.

  1. Automation– the purchasing process is a long and almost never ending pile of transactions that can easily confuse the procurement manager. Therefore, they devise plans and strategies for handling this business and make use of procurement software. This eprocurement software helps reduce manual work and also makes sure that a singular process is adopted across the organizations. Automation also results in better reports at the end of each financial period. The best software, including Bellwether ePMX:, is cloud based software, which allows easy and anytime access to the information.
  2. Integration– this is one of the most crucial aspects of procurement management. By integrating the bigger financial goals of the organizations with the core operational ideas and purchasing process, they make sure that they adopt a more streamlined approach to their business. One method to help this happen is through training sessions for various departments to gain a better understanding of how their part helps make up the whole. Moreover, the company can also look for procurement practices and patterns being adopted by each of the department and see whether all of them are in sync with each other. This comparative approach adopted by the senior management helps in spearheading the long term profit-worthiness of the organization.
  3. Evaluation– this is also an important aspect of procurement. In fact, this is the very stage where procurement management kicks in. It is often easier to implement policies but difficult to maintain them in the long run. Therefore, you need to ensure that evaluation becomes easier and more periodic. There must be continuous efforts to improve the process so that better results can be achieved. Cloud-based purchasing software allows you the option to gain access to data and reports necessary to evaluate the process as opposed to trying to gather the data with outdated software or paper files.

Bellwether.livedemo

December 10, 2013
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BY Bellwether
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