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Decentralize out of control purchasing to now controlled centralized purchasing

"Bellwether has eliminated the paper in purchasing and allowed us go from decentralized out of control purchasing to centralized purchasing and invoice processing. This has reduced cost and provided us a clear picture of accruals."

Ben Belflower, Reporting & Analysis Manager, Aramark

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Why Should Hotels Automate Inventory and Procurement?

E-procurement can provide numerous operational benefits to hotels that make the transition to this type of system. To help demonstrate exactly why automating inventory and procurement should be a top priority for hotels as 2015 winds down and 2016 gets nearer, we want to highlight the most significant benefits:

Automation = Significant Savings

 

Transitioning to automated systems is a proven way for hotels to lower their costs and save money. How does automation help a hotel save? Shortening procurement, reducing administrative costs and eliminating various manual processes are all common examples of why hotels will begin noticing savings as soon as an automated system is in place.

 

Another way that purchase order software can drive significant savings is by optimizing the process of vendor research and vendor negotiations. Thanks to all of the features that are included in purchasing software, hotels can easily maximize their buying power and enjoy the associated savings.

 

Greater Efficiency Puts An End to Wasted Time

 

Money isn’t the only thing that hotels can save by automating inventory and procurement. Having the ability to optimize the purchasing process and create customized workflows means that hotels can start saving a lot of time. Whether it’s time that was previously wasted on receipt matching when deliveries are made or soliciting bids, e-procurement slashes the amount of time required to complete tasks by bringing everything together into a centralized and easy to use interface.

 

Improve Accuracy

 

Mistakes and the subsequent waste created by them are a common issue for hotels. Even with the most attentive staff members, it’s next to impossible to prevent all mistakes when everything is being done by hand on paper. What’s great about e-procurement is it provides an automatic way to catch mistakes. Because all data is automatically pulled in and kept together, input mistakes and incorrect orders become a thing of the past.

 

Enjoy a Competitive Edge

 

It’s no secret that margins are tight in the hotel industry. Since every point counts, the gains offered by e-procurement can provide a competitive advantage for hotels of all sizes. From easily enforcing budget thresholds to making it easy for a hotel to negotiate with suppliers, this type of software is very empowering.

 

Significant savings, greater efficiency, improved accuracy and gaining a competitive edge are all benefits that purchasing software can provide to hotels. For any hotel that wants to reap all of those benefits, the key is choosing the right kind of purchasing software.

 

Bellwether makes software that purchasing managers and other members of a hotel’s team will actually want to use. Our software provides all of the features hotels need in an interface that’s intuitive and easy to use. To see just how efficient procurement can be with the right software, be sure to set up a free live demo of our system or contact us today for a free live demo.

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November 18, 2015
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BY Bellwether

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